You In the Classroom: About College-Level Teaching

Academic Grievance

    • Students can grieve about anything pertaining to a course. The most common grievances concern: grading, accusations of cheating or plagiarism and non- adherence to the course outline.


    • An academic or personal grievance must proceed through the proper channels and in the following order:


    • 1. The student should discuss and resolve the issues with the teacher.


    • 2. If the issues cannot be resolved with the teacher, then the student may request the Chairperson’s assistance (or the Ombudsperson, especially in the event that the teacher in question is the Chairperson). The complaint / grievance should be made in writing. Copies of the complaint and all related correspondence will be sent to the teacher, the Dean and the Director of Human Resources.


    3. If the issues cannot be resolved through procedures outlined above, then the student may implement the formal grievance process as outlined in the college’s “Academic Conduct and Grievance Policy” in the Dawson College Calendar.

Academic integrity

    Action in response to an incident of cheating and plagiarism, up to and including the failure of a student in the course, is within the authority of the teacher. Every instance of cheating or plagiarism leading to a resolution that impacts on a student’s grade must be reported, with explanation, in writing to the appropriate Dean. A copy of this report must also be given to the student and may, if circumstances warrant, be given to the Registrar’s office (see ISEP section IV.C).

Active learning classroom

    Dawson has two active learning classrooms that can be reserved, for more information please contact Myriam Dimanche at You can book the active classrooms through an online reservation system at or by sending an email to A manual for these classrooms is in the process of being developed. You can also visit and join for more information on the active learning classrooms. Also keep your eyes peeled for Dawson’s workshops on incorporating active learning techniques into your classes.


    • Students have the right to know what is expected with regard to class attendance and lateness. Faculty should consult with their department chair/coordinator concerning attendance policies. College policy does not allow for any grade to be assigned for attendance alone. Online attendance verification is required for faculty to indicate student attendance during a specified period (see below). This is needed in order to meet government requirements for college funding.


    Teachers may require student attendance in classes and labs. However, in no case is it permissible to assign (or deduct) a grade for attendance. Please consult your chair and ISEP.

Attendance verification

    • Each semester teachers must validate the students attending each course. The deadline to validate your student’s attendance will be sent to you via email. In order to confirm the attendance of your students, log into your


    portal, and select the Teacher Attendance Validation in the left hand menu column under the Academic Services Menu.

Authorized absence

    Students who cannot complete the course because of medical absences extending over a period lasting at least 3 weeks in-term can request an authorized absence. The rules for being granted an authorized absence are dictated by the Ministry and are quite restrictive. Please make sure the student in question sees the Registrar’s Office immediately so as not to miss deadlines.

Booking a classroom

    • The classroom number for all classes that you have been assigned is printed in the timetable. You can access your timetable through the MyDawson portal and click “Schedule and office hours” from the left hand My Omnivox Services menu. Classrooms are usually unlocked. If it is locked, contact Plant and Facilities at ext. 1401 or in 2E.21 for a key or door code – you will need to fill out a form. In the event you need to access the classroom immediately and do not have a code or key, contact security at ext. 1500 or in 2E.14.

If the room you are assigned is unsatisfactory, please contact Carol Cunningham in the Scheduling Dept., room 2D.6 (ext. 1147) before 16:00 to see if a more suitable room is available or email Please do not change the location of your class before confirming with Scheduling or Continuing Education. Room changes should be posted on the classroom door.

For computer labs, computer centre technicians are available at the counter next to the 2F.26 lab and next to the 5B.1 lab (room 5B.5); they can make lab reservations for faculty. You can book a lab yourself through the Outlook Calendar system.

To book a classroom please contact and fill out the below table (you may copy and paste it into the email – HTML format). Please allow a minimum 24 hour delay for your request to be processed.

Request for a classroom reservation
Start Time
End Time
Number of people / Classroom capacity
Furnishings (tables or tablets)
Special requirements (multimedia, compuclass, etc…)
Purpose / activity
If you are referring a student or DSU member, fill out the below information
Student name
Student ID
Reservation is made for which club / group

Class cancellations

    • Students have the right to be notified of class cancellations as soon as possible, as outlined in the Students’ Rights and Obligations. If you expect to miss more than one class meeting of a given course, contact the Department Chair, who will arrange for a substitute. Teachers must fill out an absence report upon their return and submit it to the Sector Dean’s office. The forms are available


    • .

Day: Any time a class is cancelled (regardless of whether students were informed in the prior lecture) must be reported to the Class Cancellation line. Each sector has been assigned a confidential class cancellation hotline; please speak to your Department Chair beforehand to receive this unpublished extension. Teachers must also submit an Absence Form to the Sector Dean’s Office.

Evening: For night or summer classes, contact the Continuing Education office for instructions.
Snow Storms: In the event of class cancellations due to snow or ice storms local radio stations will announce the closing and it will be posted on the College website.

Class lists

    Class lists will be available on LEA and on the Omnivox grade reporting system. Please ask students whose names are missing from the revised list to verify their registration at the Records office (2D.6) or at the Continuing Education office (2H.1). Students may officially withdraw from courses until February 16 (Winter 2015 course withdrawal deadline). These courses will not appear on the students’ records. In order for a student to withdraw from a course, they must fill out a Course Withdrawal Form available at the Registrar’s Office (2D.6) or Continuing Education Office (2H.1). Students on the class list who do not show up to class should be reminded to officially drop the course to avoid obtaining an F on their transcript.

Class period

    A class period is the daily duration of a class, whether it is a one-hour lab, a one- and-a-half-hour class, a three-hour class and so forth. College policy requires that students must be let out 15 minutes before the end of a period do as to be able to get to their next class on time.

Classroom technology

    • The majority of the classrooms on the campus are equipped with computers and projectors. You should however check the classroom to make sure that it does and contact the Audio Visual department to reserve any equipment you may need or the HELP Desk for any assistance you need with the equipment.

For help with computer lab classrooms computer centre technicians are available at the counter next to the 2F.26 lab and next to the 5B.1 lab (room 5B.5).

Computing classrooms (with pop-up computer screens) can sometimes have difficulty if too many students are trying to log into the same server. After 40 users have attached to a server, the student will be refused and returned to the screen to select a server. In this case, instruct the students to select the next server in the list or the server assigned to the room they are in. If you have any issues, please contact the helpdesk ext 4357 or by email at

If you are teaching in the gymnasium and require a specific set-up or want to reserve equipment that needs to be signed out (TRX, agility ladders, iPod connectors, hand grip dynamometers, etc.), you will be able to make these requests to the Physical Education, Athletics and Recreation Center (PARC) located on the 1H level. With network access you will be able to do so on-line.

Comprehensive examination

    All CEGEP programs are required to have and all students must complete a comprehensive examination (CE). These CE’s are not usually an examination as such but a variety of different requirements. Please contact Wendy Willis, Coordinator for Comprehensive Examinations at ext. 3948.

Computer / IT requests or incident reports

    The Information Systems and Technology Department has launched a new system for processing requests and reporting computer issues directly through the Sysaid program. On your office computer desktop, there is a Sysaid icon which you can click to access these services directly. You can also go to and click on either ‘Submit an Incident’ to report a problem or ‘Submit a Request’ to request new hardware.

Course outlines

    • In the CEGEP system, course outlines are rather comprehensive documents with many mandatory features. Teachers should consult with their department chair or coordinator concerning course outlines and should consult the policy governing course outlines, available under ISEP (Institutional Student Evaluation Policy) on the College website under Quick Links. Students have the right to be given a course outline at the beginning of a course, as stated in the policy on Students’ Rights and Obligations.

The Course outline is recognized as a contract between teachers and students, and any changes to it must follow ISEP requirements. All teachers must ensure that their course outlines are compliant with ISEP and submitted to their department chair in time for submission to the Deans’ Office by the third week of classes. For Continuing Education courses, teachers must also submit their course outlines to (for all courses numbered 3XX-XXX_XX and 4XX-XXX-XX) and to for all other courses.

Disciplinary problems in the classroom

    • College policy specifies that students have the right to expect their teachers to determine and maintain standards of behavior which will not adversely affect the classroom learning environment. College policy also specifies that students have an obligation to show respectful behavior and appropriate classroom deportment. In turn, the teacher has the right to exclude disrespectful and disobedient students from class and may refer them to the Coordinator of Student Services (2E.5-2, ext.


    1205). Teachers should not hesitate to talk to their mentors and department chairs if they are experiencing disciplinary problems in class.

Door codes

    • Most common classrooms do not have any door codes. If you are missing door codes, please contact your department’s administrative support agent or department chair. If however, you are in a situation where you need to get into a room or classroom and do not have a code, contact Security at ext. 1500, 2E.14.

Since Fall 2010, Dawson has been renting class space at the Pepsi Forum (aka the P
Wing) in order to accommodate increased admissions. Classrooms in the P Wing have combination door locks; codes can be obtained from the SSBT Office (5D.31, ext. 1592) or Plant Facilities (2E.21, ext. 1401). The P Wing also includes faculty offices and a student lounge equipped with a microwave for student and faculty use. A telephone is located in the faculty office (4P.03) and can be reached if necessary by calling 514-940-1312. Another phone is located in the common area near the entrance to the Dawson space. To dial out, Dawson’s main number (514-931-8731) must be dialed, followed by the appropriate Dawson extension. For urgent situations, the P Wing security should be called: 514-933-1312. An FAQ has been put together for all your concerns regarding the P wing.

Exit test

    All students in English CEGEPs must pass the Ministerial Exit Examination of College English in order to obtain their D.E.C. Students can take the test after they have completed two of the three required “A-block” English courses (101, 102, and 103) and are in progress with a third. The test is held three times annually, and students can write it as many times as necessary until they pass. Information about the Exit Test is available from various sources, including the Academic Skills Centre (6D.2).

Final exams

    • The final examination dates may be found at the bottom of the Academic Calendar. Faculty normally announce at the first lecture whether or not courses have final exams during the final exam period. In-class test(s) scheduled in the final two weeks of classes may not contribute more than a total of 25% of the final grade for a course. Teachers should consult with their department chair/coordinator concerning final exams. A form must available at the Registrar’s Office (2D.6) must be submitted for each course requiring a final exam.

For Fall and Winter day school, if you wish to schedule an exam in the formal examination period, this must be done fairly early on in the semester. Look at your mail for calls for exam requests.

Grade change forms

    In the event where the final grades have been submitted and a change needs to be made (for example due to an incomplete agreement) a grade change form must be submitted and can be obtained from the Registrar’s office (2D.6).

Grade submission

    • Final grades must be submitted on-line using Omnivox (click on “MY DAWSON” at, sign in and choose “Results – Final Grades” from the left hand menu) by the final deadline as stated in the Academic Calendar.

The grading scale at Dawson is numeric and as follows:
90 – 100 (A): Excellent
80 – 89 (B): Very good
70 – 79 (C): Good
60 – 69 (D): Pass
Below 60 (F): Fail

Grading policies

    Numerical grades are used to evaluate student achievement (60% is a passing grade). The Grading Policy is outlined in the ISEP. Each course outline template indicates the grading scheme for the particular course. College policy does not allow for any grade to be assigned for attendance alone.

Incomplete grades

    The remark “INC” (incomplete) may be assigned when circumstances clearly warrant it and where, in the opinion of the teacher, the work can be completed and the objectives of the course fulfilled. A written student teacher contract must be made and the requirements fulfilled in accordance with dates listed in the Dawson College Calendar. This form is available from the Registrar’s Office and online.

Late arrival to class

    While teachers are obviously models of punctuality, College policy nonetheless states that students have the obligation to wait for the teacher for 15 minutes after the scheduled beginning of class. If the teacher has still not arrived after 15 minutes, students are free to leave the class.


    Students sometimes ask their teachers for letters of reference. Forms on Dawson College letterhead for teachers’ use are available at the print shop (2E.01) or on the cabinet near the mailboxes in room 2H.1 (Continuing Education).

Midterm assessment

    • All teachers are asked to do an online mid-term assessment of their students. Deadline dates can be found on the academic calendar. Instructions will be sent by email to all faculty. Please check with your department chair to confirm if there are requirements in regards to the number of assessments to be completed by this date in order for a reasonable judgment to be made as to the student’s progress.

Students will be able to see the results of their assessment in each course on-line. Admissions Committees consider mid-term assessments when making decisions on students’ applications to Dawson programs.


    The Information Systems and Technology offers a service for grading objective tests. You can find both instructions and forms online and you can pick-up Opscan answer sheets in 5B.5-1 (Day) or 2H.1 (ContEd).


    The three hyphenated figures that appear at the top right corner of all Dawson course outlines indicate a course’s ponderation; this is its weighting, such as class hours with students, lab time and hours of work students are expected to put in.

Returning student work

    • According to the ISEP, students have the right “to have all their work and exam papers returned promptly to them”. The College does not define “promptly”, but most teachers do tend to return work no later than 2-4 weeks after it was submitted. While students also have the right to have all their work returned to them (including tests), teachers do have the right to retain test questions.

Teachers must keep any unreturned graded work for one semester following the end of classes. This is because students not only have the right to have their work returned but because they have the right to ask for a grade review, although they forfeit this last right if more than one semester has passed from the time the course ended. Dawson students also have the right to have their grades treated as confidential. Leaving graded work outside office doors for students to pick up is thus not permitted. Returning work to a student’s friend or classmate is also a violation of confidentiality. The best practice is to return graded work to students themselves in class or in the teacher’s office.


    All student work must be kept for one complete semester after the course ends. Collected student work older than the previous semester (i.e. older than Fall 2013) may be disposed of. Documents containing confidential student information (e.g. names, grades and student numbers) should be shredded. Please contact your department chair to get the collection dates and procedures for shredding. You may also shred documents in the Printshop (2E.1)


    • The college has an agreement with the Association for the Development of Technology in Education (ADTE) entitling the Dawson community to free support on various applications. You can find these applications in the Shared Hard Drive (R) under R:/Software/Sandbox. If any of these tools are of interest to you and you would like more information on how to integrate them into your classroom, please contact Rafael Scapin at ext. 1404 or via email at

Students with disabilities

    There are services for students with learning and other disabilities. For example, some students receive extra time on in-class work and some may wish to write assignments or exams in an alternate supervised location. To access these services contact the Student AccessAbility Centre (local 1195).

Teacher evaluations

The College evaluates teachers on a regular basis using procedures that were developed by members of the Dawson Community. New teachers are evaluated every year until they reach three years’ seniority. Self-assessment, peer review, and student feedback are all components of the teacher evaluation process.

College policy requires that all Continuing Education teachers be evaluated every session. Evaluation forms will be left for you at the Reception desk in 2H.1 for distribution to your students. Please make sure you have the evaluations done well before the end of term. Results will be mailed to your home address the following semester.

Test booklets

    Test booklets in which students can write their answers are available at the SSBT office (5D.31) or Continuing Education office (2H.1).


    • The college has subscribed to a plagiarism prevention tool This tool can be for both the students to verify their work before submission and the teachers to verify for plagiarism after submission. To use Turnitin in your course, you must include the following statement in your course outline:


    • “To encourage a better understanding of academic integrity Turnitin will be used in this course. Please note that Turnitin, an internet –based plagiarism prevention tool, may keep a copy of the work submitted but does not claim ownership of the work. If you have concerns about your work being submitted to Turnitin for review, please see the teacher within the first two weeks of the semester”


    If you are interested in registering to use Turnitin please contact Karina D’Ermo in the OAD at ext 1405 or via email at

Last Modified: September 10, 2019