For extended time, many teachers have embraced some of the ideas behind the principles of Universal Design for Learning and have opted to allow more time to all students for the completion of evaluations, assessments and/or coursework. For timed evaluations, teachers have automatically factored in 50% (or more) extra time, either by extending class time or shortening the exam so that it can be completed within class time. This practice provides most students enough time to complete the work and eliminates the need for additional accommodations to be put into place for students registered with the SAAC. Other possibilities are:
|No||Not equal to class time||Ø No special accommodations needed. Students to submit by previously established deadline.|
|No||Equal to class time||Ø Extend exam submission time for all students.
Ø Extend exam submission time to reflect the student’s extra time as specified on their accommodation letter.
|Yes||Equal to class time||Ø Extend exam submission time for all students by 50% when feasible to go past class time.
Ø Shorten the exam for all students without compromising the sought-out competencies by creating a 1-hour exam but giving 1.5 hours to complete.
Ø Do not extend time or shorten exam but grade SAAC or all students with the “# best answers out of # questions”.
Ø Extend exam submission time for SAAC students to reflect their extended time. This would require allowing them to be unsupervised for a short period.
Since the COVID-19 pandemic forced a shift to on-line learning in March, it has not been possible for the Student AccessAbility Centre (SAAC) to invigilate in-person tests and examinations. During a regular academic year, the SAAC team invigilates about 3000 assessments in the fall and 2700 in the winter.
The logistics of managing on-line tests, across various platforms and different tools, have made it extremely difficult to provide invigilation for students who need accommodations. Many teachers have modified their assessment practices, eliminating the need for added time or for invigilation altogether. For some teachers, however, these adaptations have not been possible.
The College has an obligation to provide accommodations to students with documented disabilities and for whom the disability significantly and persistently impacts their learning. To ensure that these students have an equal opportunity to demonstrate their knowledge in an appropriate environment, the College has continued to seek a solution to the logistical problem posed by on-line invigilation.
Effective September 28, teachers can begin requesting SAAC’s services for on-line invigilation. The first assessments to be invigilated by SAAC will take place on October 5. This process will only succeed with the full collaboration of teachers.
WHAT ASSESSMENTS CAN BE INVIGILATED
To avoid overwhelming what is a new process, only teachers whose class schedule prevents them from providing extra time for invigilation will be eligible to make requests for SAAC invigilation for the moment. Teachers who have already made changes to their assessment practices should continue with these successful strategies. Teachers who are available to provide invigilation when students need extra time, must continue to do so. This extra time may be given before or after the scheduled class time, depending on the schedule of the teacher and student.
Continuing Education students
For students who require extra time beyond the scheduled class time, the assessments will be invigilated by SAAC.
SAAC invigilation will be done using Zoom and will only be available for tests, in-class essays, etc. that are accessed through a College-supported tool:
- Teams; or
SAAC will not manage paper versions of assessments that are taking place on-line.
For the most part, teachers have already been informed if they have students who require extra time to complete assessments. If you are one of these teachers, and you need to use SAAC invigilation because you cannot provide extra invigilation time, you must submit your request using the Online AccessAbility Module in Omnivox, beginning September 28.
- For assessments that will take place during the week of October 5, you must submit your request no later than September 29.
- For assessments that will take place from October 19 through the rest of the semester, you must submit your request no less than five working days before the date of the
For further information on using SAAC invigilation, please see the Guidelines for registering for SAAC invigilation_Sept 24 2020. If you have questions about this process, please contact Christine Lister.
The Student AccessAbility Centre is counting on teachers’ cooperation and understanding in ensuring that its on-line invigilation service is used only by teachers who truly need it. If the system is overwhelmed by unfounded requests, it may become necessary to verify the eligibility of requests or stop the service entirely.
Beginning October 5, SAAC will also offer in-person invigilation when students are participating in essential, in-person activities and need accommodations for an activity-related assessment. These assessments must be directly related to the essential activity for which students have been brought to the college. A teacher must not use the occasion of having all students present at the college to give other assessments.
To make a request for SAAC’s in-person invigilation, you must contact Christine Lister directly, by September 30. You will need to provide her with information on the course, section, date, time and duration of the assessment.