Online Forms
Dawson has various frequently used forms available online. This forms can be complete in Acrobat Reader and either printed and given to the people needing them, or, if you have Adobe Acrobat (the complete program and not just the reader), emailed to the recipient.
Finance Forms
Cheque Requisition Form: This form is needed for:
- Requesting an advance for College related business, when the amount is over $100.00.
- Reporting expenses against an expense advance.
- Reimbursement of "out of pocket" expenses (exceeding $100.00).
- Payments to a company under contract.
- For reporting of revenues from College activities.
Contract Negotiation Form: This form is to be used by College staff to inform the Director of Administrative Services of contracts with companies or registered entity for services or facilities. Contracts negotiated without proper approvals are null and void. For more details, please refer to the College Policy and Procedures concerning the acquisition of goods and services. All contracts for facilities must be approved by the Director of Plant & Facilities. All contracts must be signed by the Director of Administrative Services.
Delegating Signing Authority Form: The process of delegating signing authority requires that all parties are aware of the appropriate College by-laws that they are subject to. Upon authorization the delegator will continue to be responsibile for the proper use of this authority. Ensure that before any financial activiy occurs, Administrative Services is given an approved signed Authority Delegation Form. All signing authorities must be renewed at the beginning of each fiscal year.
Petty Cash Advance: This form is used to request advances up to $100. The form must be approved and can be submitted during petty cash hours.
Petty Cash Voucher: This form is used for reimbursement of "out of pocket" expenses less than $100 (see Cheque Requisition Form for expenses > $100).
Original receipts must be submitted with the voucher which must be signed by two individuals (Submitter and Approver).
Deposit Request: This form must be completed and submitted along with any deposits (cash or cheques) to Finance. Please note that the form must be signed and approved.
Business Expense Policy: Please click here to refer to the complete policy
Human Resources Forms
Hiring
Forms Needed:
Request to post (teaching):This form needs to be completed by department to request the hiring of teachers.
Requisition and Hiring Form (Cont. Ed.): This form needs to be completed to start the posting and hiring process for Continuing Education positions.
Requisition and Hiring Form (non-teaching): This form needs to be completed when hiring staff for non-teaching positions.
Requisition and Hiring Form (student): This form needs to be completed hiring student to work within the College.
Declaration of Employment Status: Applicants to Continuing Education postings or AEC postings will be required to complete a "Declaration of Employment Status" form. This form is usually covered as a questionaire in the on-line application process and only needs to be complete in its current form if the applicant is applying with a paper CV or after the application deadline.
Leave of Absence Requests
Faculty Request for Leave of Absence: Application for faculty request for leave of absence. Should it be a professional development leave, please click here to also include the "Faculty Professional Development leave application form".
Request for Leave of Absence (non-teaching): Application for non-teaching staff request for leave of absence.
Absence Reporting
Certificate of Absence: Form for reporting absences (illness, vacation, personal day, etc...).
Absence due to Syndical Activity: Form for reporting absence due to syndical activity.
Transfer of Availability: Form for teachers to complete to transfer their availability.
Change of Address
To change your mailing address, please complete the Change of Address Form and submit it to the Human Resources Department in room 4B.7
Insurance Forms
Medical and Dental Claim Forms
Faculty & Managers Dental claim form: Form for claiming dental care for faculty and managers.
Demande de règlement pour soins dentaires: à l'usage des professeurs et de la direction.
Faculty Medical claim form: Form for claiming health care benefits for faculty only.
Demande de règlement pour soins médicaux: à l'usage exclusif des professeurs.
SSQ Dental claim form: Benefit claim form for dental care.
SSQ Health claim form: Health insurance benefit claim form.
Information Services and Technology
Opscan Submission Form
Form for Faculty members to include when submitting Opscan Exams for scanning.
Objective Test Scoring Service - User Guide
This document outlines the procedure to be followed for submitting Opscan Exams for scanning.
Payroll Forms
- Contractual Payment Form
- Substitution Pay Form
- Staff Timesheet (Hourly paid & Overtime)
- Student Timesheet
- Banking Information Form
- Go Paperless - Electronic Tax Form
(Please note, by signing up for this service you will have access your tax forms electronically only)
Professional Development
For more information on Professional Development, please click here.
Plant & Facilities
You must use Internet Explorer in order to use all the forms. |
On opening Internet Explorer on the Dawson home page, under the Title "Services", go to Plant & Facilities, then scroll down to; Work Request or Forms.
The Work Request Form must be filled out for all other requirements.
Key Request Form, to be also used for door codes,
Theatre Reservation (form to be filled out once you have verified the availability of the Theatre)
Courier Service (used when requesting courier pick-ups in shipping)
