Dawson has various frequently used forms available online. This forms can be complete in Acrobat Reader and either printed and given to the people needing them, or, if you have Adobe Acrobat (the complete program and not just the reader), emailed to the recipient.


Finance Forms

Cheque Requisition Form: This form is needed for:

  1. Requesting an advance for College related business, when the amount is over $100.00.
  2. Reporting expenses against an expense advance.
  3. Reimbursement of "out of pocket" expenses (exceeding $100.00).
  4. Payments to a company under contract.
  5. For reporting of revenues from College activities.

Instructions for the Cheque Request Form: The complete "how to" guide for cheque requests.

Contract Negotiation Form: This form is to be used by College staff to inform the College of contracts with companies or professionals for services. Contracts negotiated without proper approvals are null and void. For more details, please refer to the College Procurement Policy (Bylaw 10). All contracts must be signed by the Director of Administrative Services.

Delegating Signing Authority Form: The process of delegating signing authority requires that all parties are aware of the appropriate College by-laws that they are subject to. Upon authorization the delegator will continue to be responsible for the proper use of this authority. Ensure that before any financial activity occurs, Administrative Services is given an approved signed Authority Delegation Form. All signing authorities must be renewed at the beginning of each fiscal year.

Petty Cash Advance: This form is used to request advances up to $100. The form must be approved and can be submitted during petty cash hours.

Petty Cash Voucher: This form is used for reimbursement of "out of pocket" expenses less than $100 (see Cheque Requisition Form for expenses > $100). Original receipts must be submitted with the voucher which must be signed by two individuals (Submitter and Approver).

Deposit Request: This form must be completed and submitted along with any deposits (cash or cheques) to Finance. Please note that the form must be signed and approved.

Business Expense Policy:  Please click here to refer to the complete policy

Request for exemption from tendering: This form is used to request an exemption from Tendering Process as stipulated in Article 6, Bylaw Number 10.


Human Resources

Hiring Forms

Teaching:

    Declaration of Employment Status
    Applicants to Continuing Education postings or AEC postings will be required to complete a “Declaration of Employment Status” form. This form is usually covered as a questionaire in the on-line application process and only needs to be complete in its current form if the applicant is applying with a paper CV or after the application deadline.

    Request to post (teaching)
    This form needs to be completed by department to request the hiring of teachers.

  • Requisition and Hiring Form (Cont. Ed.)
    This form needs to be completed to start the posting and hiring process for Continuing Education positions.

Non-teaching:

Hiring Form (student)
This form needs to be completed when hiring a student to work within the College.

Requisition and Hiring Form (non-teaching)
This form needs to be completed when hiring staff for non-teaching positions.

Payroll Forms

  • Substitution Pay Form
    This form is to be completed for substitution of a teacher and must be accompanied by a Certificate of Absence for the teacher.
  • Staff Timesheet (Overtime and Hourly Paid Timesheet)
    This form must be completed and signed by both the manager and the employee and forwarded to the Department of Administrative Services, before the payroll deadline. A hiring requisition must either accompany it or have been submitted previously.
  • Student Timesheet
    This form must be completed and signed by both the manager and the student employee and forwarded to the Department of Administrative Services, before the payroll deadline. A hiring requisition must either accompany it or have been submitted previously for work done in that semester.
  • Evening Shift Premium Form
    For Support Staff only - This form must accompany any timesheet, if there is a working shift where half or more of the regular working hours occur between 18:00 hours and 24:00 hours.
  • Short Term Employment Contract
    This form replaces the contractual payment form. The Short Term Employment Contract should be used for work not covered by the tasks associated with the three collective agreements. Also included are honoraria. An honorarium is a one-time payment to an individual, other than a current employee. Normally this is of a nominal amount and is therefore not considered a contract for services as defined under Bylaw Number 10 nor an employment contract based on hours worked.
  • Go Paperless - Electronic Tax Form
    Please note, by signing up for this service you will have access your tax forms electronically only
  • TD1 - Personal Tax Credit Return (Revenue Canada) & TP-1015.3V – Source Deductions Return (Revenu Quebec)
    These forms are used to determine the amount of tax to be deducted from an individual's employment income.
    Examples of who should be completing these forms - individuals who:

    • have a new employer;
    • want to change amounts previously claimed;
    • want to increase the amount of tax deducted at source;

Absence Reporting

Change of Address

Professional Development

For more information, visit the Professional Development page.

Medical and Dental Claim Forms

For more information, visit the Employee Insurance and Benefits page.


 

Leave of Absence (Non-medical): Faculty

Leave of Absence (Non-medical): Support Staff / Professionals


Plant and Facilities

On the Dawson home page, under the Title “Services”, go to Plant & Facilities, then scroll down to; Work Request or Forms.

The Work Request Form must be filled out for all other requirements.

Key Request Form, to be also used for door codes,

Theatre Reservation (form to be filled out once you have verified the availability of the Theatre)

Courier Service (used when requesting courier pick-ups in shipping)

Other Forms

Opscan Submission Form
Form for Faculty members to include when submitting Opscan Exams for scanning.

Objective Test Scoring Service – User Guide
This document outlines the procedure to be followed for submitting Opscan Exams for scanning.




Last Modified: March 25, 2015