Dawson has various frequently used forms available online. This forms can be complete in Acrobat Reader and either printed and given to the people needing them, or, if you have Adobe Acrobat (the complete program and not just the reader), emailed to the recipient.


Bookstore Forms

Authorization of Publication Form
For coursepacks

Copyright Citation Form

Departmenta Lliability Form
Chairperson's approval of an order and liability to the department for unsold copies

Desk Copy Request Form

Supply Order Form

Textbook Requisition Form


Finance Forms

Cheque Requisition Form
This form is needed for:
1. Requesting an advance for College related business, when the amount is over $100.00.
2. Reporting expenses against an expense advance.
3. Reimbursement of “out of pocket” expenses (exceeding $100.00).
4. Payments to a company under contract.
5. For reporting of revenues from College activities.

Contract Negotiation Form
This form is to be used by College staff to inform the College of contracts with companies or professionals for services. Contracts negotiated without proper approvals are null and void. This form is updated every year.

Deposit Request
This form must be completed and submitted along with any deposits (cash or cheques) to Finance. Please note that the form must be signed and approved.

Petty Cash Advance
This form is used to request advances up to $100. The form must be approved and can be submitted during petty cash hours.

Petty Cash Voucher
This form is used for reimbursement of “out of pocket” expenses less than $100 (use Cheque Requisition From for expenses >$100.) Original receipts must be submitted with the voucher which must be signed by two individuals (Submitter and Approver).

Request for exemption from tendering
This form is used to request an exemption from Tendering Process as stipulated in Article 12 of Procurements and Management of Contracts (CORP-01).

Signing authority delegation form
The process of delegating signing authority requires that all parties are aware of the appropriate College by-laws that they are subject to. Upon authorization the delegator will continue to be responsible for the proper use of this authority. Ensure that before any financial activity occurs, Finance is given an approved signed Authority Delegation Form. All signing authorities must be renewed at the beginning of each fiscal year.

Instructions for the Cheque Request Form: The complete "how to" guide for cheque requests.

Policy on Business Expenses
Board members and employees incurring expenses on authorized College business are entitled to have all such reasonable expenses reimbursed to them and to receive a limited advance toward such expenses.


Human Resources

Hiring Forms

Teaching:

    Declaration of Employment Status
    Applicants to Continuing Education postings or AEC postings will be required to complete a “Declaration of Employment Status” form. This form is usually covered as a questionaire in the on-line application process and only needs to be complete in its current form if the applicant is applying with a paper CV or after the application deadline.

    Request to post (teaching)
    This form needs to be completed by department to request the hiring of teachers.

  • Requisition and Hiring Form (Cont. Ed.)
    This form needs to be completed to start the posting and hiring process for Continuing Education positions.

Non-teaching:

Hiring Form (student)
This form needs to be completed when hiring a student to work within the College.

Requisition and Hiring Form (non-teaching)
This form needs to be completed when hiring staff for non-teaching positions.

Payroll Forms

Evening Shift Premium Form
For Support Staff only - This form must accompany any timesheet, if there is a working shift where half or more of the regular working hours occur between 18:00 hours and 24:00 hours.

Go Paperless – Electronic Tax Form
Please note, by signing up for this service you will have access your tax forms electronically only

Short Term Employment Contract
This form replaces the contractual payment form. The Short Term Employment Contract should be used for work not covered by the tasks associated with the three collective agreements. Also included are honoraria. An honorarium is a one-time payment to an individual, other than a current employee. Normally this is of a nominal amount and is therefore not considered a contract for services as defined under Bylaw Number 10 nor an employment contract based on hours worked.

Substitution Pay Form
This form is to be completed for substitution of a teacher and must be accompanied by a Certificate of Absence for the teacher.

  • Staff Timesheet (Overtime and Hourly Paid Timesheet)
    This form must be completed and signed by both the manager and the employee and forwarded to the Department of Administrative Services, before the payroll deadline. A hiring requisition must either accompany it or have been submitted previously.
  • Student Timesheet
    This form must be completed and signed by both the manager and the student employee and forwarded to the Department of Administrative Services, before the payroll deadline. A hiring requisition must either accompany it or have been submitted previously for work done in that semester.
  • TD1 - Personal Tax Credit Return (Revenue Canada) & TP-1015.3V – Source Deductions Return (Revenu Quebec)
    These forms are used to determine the amount of tax to be deducted from an individual's employment income.
    Examples of who should be completing these forms - individuals who:

    • have a new employer;
    • want to change amounts previously claimed;
    • want to increase the amount of tax deducted at source;

Absence Reporting

Absence due to syndical activity.
Form for reporting absence due to syndical activity.

Certificate of absence
Form for reporting absences (illness, vacation, personal day, etc…).

Transfer of Availability
Form for teachers to complete to transfer their availability.

Change of Address

Change of Address Form
Complete and submit to the Human Resources Department in room 4B.7

Professional Development

For more information, visit the Professional Development page.

Medical and Dental Claim Forms

For more information, visit the Employee Insurance and Benefits page.


 

Faculty Request for Leave of Absence
Application for faculty request for leave of absence (non-medical).

Request for Leave of Absence (non-teaching)
Application for professionals and support staff request for leave of absence (non-medical).


IST Forms

Device Request Form
Please use this form to request computer equipment such as laptops, workstations, printers and screens.


Generic Account Request
This form is required to authorise generic accounts, i.e. which are not tied to a specific person, as per the Account Policy (IST-04).

Opscan Submission Form
Form for Faculty members to include when submitting Opscan Exams for scanning.


Objective Test Scoring Service - User Guide
This document outlines the procedure to be followed for submitting Opscan Exams for scanning.


Plant and Facilities

Online Requests

MYDAWSON PORTAL | NON-ACADEMIC SERVICES

  • P&F Work Services needs to be filled out for all service requests, including set ups (exceptions: key requests and code changes). how-to
  • Printshop Report is searchable by budget code and can be downloaded as a pdf or csv file.
  • Printshop Web Submission allows to send PDF documents directly to the Printshop. The request is processed in 24 hours. (NOTE: faculty will find it under My Dawson Life | Submit printshop job)

Forms & documents

Accident Report Form
Please keep a copy of the report and submit the original to Security (2E.14)

Emergency Procedures Document
Please consult the following document for emergency procedures.

Key Request Form
This form is to order keys for rooms, filing cabinets, desks and to change door codes. Once the form has been approved, please bring it to Plant & Facilities 2E.21 or email it to buildingmaintenance@dawsoncollege.qc.ca.

Theatre Reservation Form
Reservation form needs to be filled out once you have verified the availability of the Theatre. This form is a fillable pdf but must be printed for the appropriate signatures. Once signed, please bring it to Eva Helms at Plant & Facilities 2E.21 or scanned/emailed to roombookings@dawsoncollege.qc.ca. Once received, a confirmation will be emailed to the originator.

Voicemail Instructions Document is about how to setup and access your Dawson voicemail.


Student Off-Campus Travel & Activities Forms

Activity Coordinator Forms

TP-C Checklist of actions
Checklist of actions to be taken for off campus activity

TP-C Checklist of required documentation
Checklist of required documentation

TP-C01 Request to undertake an off-campus activty
Request form for undertaking an off-campus activity

TP-C02 Notification for an off campus academic activity not involving an overnight stay
Notification for an off campus activity not invovling an overnight stay.

TP-C03 Pre departure notification of Dawson Security
Pre-departure notification form to be completed for Dawson Security

TP-C04 Post-activity critical incident report
Critical incident report form

TP-C05 Post Activity Report
Post activity report form to be completed by activity coordinator.

Student Forms

TP-S01 Student Code of Behaviour for activities
Students participating in college sponsored activites are obliged to read, sign and submit a copy of this form.

TP-S02 Student consent and release form
Consent and release form to be completed by each student participating in the activity.

TP-S03 Notification for a student who does not follow the established itinerary
Form to complete if student will not be following the established itinerary.

TP-S04 Consent letter for a minor travelling outside of Canada
Consent form for a minor travelling outside Canada

TP-S05 Student emergency contacts
Student emergency contacts

TP-S06 Student health information
Student health information form

 



Last Modified: May 9, 2017