Finance Forms

Finance Forms

Cheque Requisition Form
This form is needed for:
1. Requesting an advance for College related business, when the amount is over $100.00.
2. Reporting expenses against an expense advance.
3. Reimbursement of "out of pocket" expenses (exceeding $100.00).
4. Payments to a company under contract.
5. For reporting of revenues from College activities.

Deposit Request
This form must be completed and submitted along with any deposits (cash or cheques) to Finance. Please note that the form must be signed and approved.

Honoraria Supplier Form (Excel)
This form should be filled up and submitted to payable@dawsoncollege.qc.ca.
It should be used for individual guest speakers only - Without an employee number - Individual guest speakers do not have a registered GST, QST, or TVH number.
Individual guest speakers do not have a "Numero d'entreprise du Quebec", commonly known as an NEQ number.
They also don't have an Identification number.
If the individual has a Dawson employee number, please fill-up a STEC form, and send it to Payroll.
If the individual is NOT a Canadian resident, accounts payable will contact the requester for further directives.
For any other situation, accounts payable will be able to assist you.

Honoraria Supplier Form (PDF)
This form should be filled up and submitted to payable@dawsoncollege.qc.ca.
It should be used for individual guest speakers only - Without an employee number - Individual guest speakers do not have a registered GST, QST, or TVH number.
Individual guest speakers do not have a "Numero d'entreprise du Quebec", commonly known as an NEQ number.
They also don't have an Identification number.
If the individual has a Dawson employee number, please fill-up a STEC form, and send it to Payroll.
If the individual is NOT a Canadian resident, accounts payable will contact the requester for further directives.
For any other situation, accounts payable will be able to assist you.

Petty Cash Advance
This form is used to request advances up to $100. The form must be approved and can be submitted during petty cash hours.

Petty Cash Voucher
This form is used for reimbursement of "out of pocket" expenses less than $100 (use Cheque Requisition From for expenses >$100.) Original receipts must be submitted with the voucher which must be signed by two individuals (Submitter and Approver).

SIGN DEL FORM
The process of delegating signing authority requires that all parties are aware of the appropriate College by-laws that they are subject to. Upon authorization the delegator will continue to be responsible for the proper use of this authority. Ensure that before any financial activity occurs, Finance is given an approved signed Authority Delegation Form. All signing authorities must be renewed at the beginning of each fiscal year.

Instructions for the Cheque Request Form: The complete “how to” guide for cheque requests.

Business Expenses

Policy on Business Expenses
Board members and employees incurring expenses on authorized College business are entitled to have all such reasonable expenses reimbursed to them and to receive a limited advance toward such expenses.



Last Modified: April 15, 2020