Room Bookings
Contact Information
- External requestors: Facilities Rental
- Theatre: Room Booking
- Theatre schedules have priority over any other bookings.
- Room capacity is 180 seats.
- Theatre Reservation Form needs be filled out, which can be found at Online Requests, Forms & Documents.
- Meeting rooms, Activity areas, 5C gallery walls and exterior spaces: Outlook Meeting Invitation or Room Bookings
- Regular classrooms: Classroom Reservation
- Gyms 0H.1, 0H.3, -1H.2, -1H.4, -1H.6, -1H.5, -2H.1, 4F.1: Outlook Meeting Invitation
- Computer labs 2F.20, 2F.24, 5B.2, 5B.3, 5B.4: Outlook Meeting Invitation
- SmartLab 3F.34 | MediaLab 3F.36 | CoLab 3F.43 individual zones or exceptionally all zones: Outlook Meeting Invitation. For further information: Office of Academic Development
- Active learning classrooms 3F.3, 3F.5, 3F.7, 3F.37, 3F.38, 3F.45, 3H.2, 3H.6, 3H.10: DALC
- Theatre rehearsal rooms 3A.2, 3A.3, 3A.13: Professional Theatre Chairperson
- Glass show cases (metro tunnel): Helen Wawrzetz
- Warren G. Flowers Art Gallery 2G.0: Rhonda Meier
Note
- Activity Areas are managed by Campus Life & Leadership department. These spaces must be available to Students at all times.
- To learn more about SETUP requests; please scroll down, it is part of ‘Event planning TO-DO-LIST’.
- Please keep the rented spaces clean during and after the event.
Capacity
Note
- Key door lock: call security local 1500; an agent will go and open the door.
- Combo door lock: please go to room 2E.21 for the combination.
Meeting Rooms | Capacity | Media | Door lock |
---|---|---|---|
1H.1A Meeting Room | 20 | Smart Board | Combo |
3E.8 Meeting Room | 15 | Smart Board | Combo |
3H.4 Meeting Room | 20 to 25 | Smart Board | Key |
4A.1A Meeting Room | 15 | Smart Board | Combo |
4B.3C Meeting Room | 18 to 22 | Smart Board | Combo |
4C.1 Amphitheater | 100 to 134 | Projector | Key |
5B.13 Board Room | 30 to 40 | Projector | Key |
5B.15 Kitchen | – | – | Key |
5B.16 Multipurpose Hall | 250 | – | Key |
7C.5 Rose Lounge | 24 to 30 | Smart Board | Key |
Activity Areas | Standing Cap. | Seating Cap. |
---|---|---|
2C.17 Oliver’s | 150 | 65 |
2F.4 Conrods | 540 | 230 |
3C StudentSpace | 800 | 340 |
Upper Atrium: Escalators | 110 | 50 |
Upper Atrium: Theatre | 730 | 310 |
Lower Atrium | – | – |
5C-Art Gallery (east) 5C-Art Gallery (west) |
Court Yard – 2E Gazebo Court Yard – 2H Labs |
Court Yard – 2F.4 Conrods Court Yard – 3C StudentSpace |
Grounds – EAST (Atwater) Grounds – WEST (Wood) |
SmartLab | MediaLab | CoLab |
Standing Cap. | Seating Cap. |
---|---|---|
3F.34 SmartLab | — | 10 |
3F.36 MediaLab | — | 6 |
3F.43 CoLab | 90 | 70 |
3F.43 CoLab (mezzanine) | 20 | 10 |
Event planning TO-DO-LIST
click here to download
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- Event information:
- Where is the event located?
- What type of an event is?
- What time is the event at?
- Will it be open to students, Dawson community and/or Public?
- Who are the organizers (person, organization)?
- Setup requests:
- FAMA setup (on one work order):
- What is the event?
- What date is the event?
- What time does the event start at and finish at?
- What time is the setup required for?
- What room is the event in?
- Lists items you need (number of chairs, number of tables, tablecloths, podium, easels, etc.)
- Indicate how you want chair(s) and table(s) setup (Attach diagram, if needed).
- Cleanup & take down (work order):
- What time is the setup required for?
- Is the time reserved and specified in the room booking request?
- AV or IST support (email to heldesk@dawsoncollege.qc.ca):
- What time is the setup required for?
- Is the time reserved and specified in the room booking request?
- FAMA setup (on one work order):
- Event information:
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- Food services:
- Please go to website to learn more about the catering options.
- Liquor permit – Permission request:
- If you are holding a private meeting, where less than 200 people are present, and you are not selling alcohol, you don’t need a permit anymore. You just need to notify the Director General and get their approval.
- Liquor permit – Security guard:
- When a liquor permission was granted, it is required for a security guard to be present especially when it is an open area. The security guard is $35/hrs for 4 hours minimum.
- Please confirm if you have;
- a budget to charge it to
- pay directly to FAMA
- it is included with the other fees on the invoice
- Please send a work order
- Start and end time of the event
- Extra Security Guard Required:
- Events with liquor permission.
- Events planned overnight.
- Events & shows ending after 19:00 at the Theatre.
- Events ending after 17:00 on Saturdays & Sundays .
- Any events during the week (mon-fri) between 7:00-23:00
- No extra security guard is required.
- Regular day guard will be present.
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- Food services: