Transfer Students FAQ
Students Who Have Transferred from Another Program or School
Table of Contents
Yes. Login to the MyDawson portal using your student number and password.
Desktop: Once logged in > My College Services > Timetable and Registration Guide
Mobile App: Once logged in > Services > Omnivox Home Page > My College Services > Timetable and Registration Guide
The Timetable and Registration Guide explains how and when students in each program can register, and includes a searchable database of all courses offered in the upcoming semester, including day, time, teacher and location.
There are also instructions within the registration module itself. (Login to the MyDawson portal using your student number and password. Click on “My Intranet” and then on “Registration.”) In the registration module, read all instructions, then follow the directions given to register for courses proposed to you for the current semester. For a video that walks you through the registration process, go to New Student Orientation
Returning students register for their fall semester courses in June, and for their winter semester courses in December or January, depending on their program. You will register for your courses at your designated appointment time during the prescribed registration period. Log onto the MyDawson portal using your student number and password to find your registration date and time. About a week before registration begins, Go to MyDawson -> My Omnivox Services -> Course Registration to see your registration access time.
You register for your courses online. Log onto the MyDawson portal using your student number and password. Click on “My Intranet” and then on “Registration.” In the registration module, read all instructions, then follow the directions given to register for courses proposed to you for the current semester. For a video that walks you through the registration process, go to https://www.dawsoncollege.qc.ca/academic-advising/new-student-orientation/.
Students can register from anywhere as long as they have internet access. If you will not have access to the internet, you can give a trusted friend or family member the necessary information, including student number and password, to register online for you. In-person registration, which takes place once online registration is over, is a last resort. Your choices will be limited if you wait for in-person registration, and there is no guarantee that you will get a full course load. Remember, registering for your courses is your responsibility.
Appointment times are organized by program and semester of study. It is not possible to change your appointment time. Remember though, that your appointment time signals the start of your personal registration period, and you normally have several days to complete your registration.
The online registration system will prompt you to register for courses listed as “To do” on your progression chart for the upcoming semester. Generally, all students choose their own general education courses (English, French, Humanities, and Physical Education) and complementary courses. Students in most programs are assigned all or some of their specific education courses. (These are also called concentration courses.) The exceptions are General Social Science and Liberal Arts students, who select their own specific education courses.
Students who transfer from another program, regardless of their semester of study, register later than those continuing in the same program (as there are often conditions on their admission and final grades are needed).
The system is asking me to register for courses that I passed in my old cegep program/school. What do I do?
Call the Registration Help Line at 514-931-5701 in order to have your progression chart and/or assigned courses adjusted.
For the time being, finalize your registration with these courses. Once you have finalized, you may request an equivalence for that course (or courses). Equivalence request forms are available from the Registrar’s Office (2D.6). There is a non-refundable fee of $10, for each equivalence requested, to a maximum of $50.
Remember that if you do not register for the course and the equivalence is not granted, you may run into issues regarding advancement in your program. Be sure to speak to adviser at Drop-in (2D.4) if you have any questions or concerns.
The progression chart mailed to me with my letter of admission says I should be taking different courses than the ones proposed for me online in the registration system. What do I do?
Call the Registration Help Line at 514-931-5701 in order to have your progression chart and/or assigned courses adjusted.
I’ve already passed some courses from my new program in my old program/school. Can I take courses from a later semester now?
Depending on course prerequisites, course availability, scheduling compatibility and space in the course(s), this may be possible. Call the Registration Help Line at 514-931-5701 to speak with an advisor.
During the online registration period, you can check available course seats online. Within the registration module, on the right-hand side of the course request form, there is a box in which you can enter a course number to “check for available seats.” Unfortunately, if a course is full it is not available to you. You can keep checking course seats as outlined above, right up until you finalize your registration online. You can make a change should a seat open up or if a new section of the course is added. If all sections of a course that is essential for your upcoming semester are full, you might wish to call the Registration Help Line (514-931-5701) to speak to an academic advisor about possible consequences and/or taking this course in a later semester.
Unless you have already passed a cegep-level English course, you must write an English Placement Test and have a placement result in order to register for an English course.
Not necessarily. If you graduated from Secondary V in Quebec, you will be given a French placement based on your final grade in Secondary V French or français. If you have a French placement, you may register for a French course (space permitting). If you have not graduated from a high school in Quebec or have not passed a cegep level French course, you will be required to write the French placement test in order to know what level of French to take.
There are several possible reasons. Either:
- The course is full.
- The course is not proposed to you.
- The course is reserved for another profile/program.
- You do not have the prerequisite for the course.
- You need special permission to take the course.
- The course is not offered in the current semester.
You can check available course seats within the registration system, and whether the course is reserved for another profile/program in the Timetable and Registration Guide. You may call the Registration Help Line at 514-931-5701 to seek clarification as to why you’re unable to take the course or to request that it be proposed.
Students sometimes wish to take additional university prerequisites that are not part of their program, or to take more than their normal course load. Call the Registration Help Line at 514-931-5701 and ask to speak with an advisor. If the advisor agrees to the extra course, s/he will propose it, and add the necessary registration permission so that you can register for the extra course and finalize on your own.
The deadline for online registration is listed in the Internet Registration Timetable & Registration Guide, which is available on the College’s website and on your student portal – Go to MyDawson -> My College Services. These deadlines are also publicized on the MyDawson portal.
In-person registration, which takes place once online registration is over, is a last resort. Your choices will be limited if you wait for in-person registration, and there is no guarantee that you will get a full course load.
Yes. You can give a trusted friend or family member the necessary information, including student number and password, to register online for you.
Proxy registration is permitted for in-person registration. If you cannot attend registration, please pick up and complete a Proxy Registration Form at the Registrar’s Office (2D.6) to have someone else register for you. This form is also available online.
You can change a course during the designated course change period, at the start of the semester, if there is space in the course you want, if it is open to you in your particular program, and if it doesn’t conflict with other courses in your schedule. There is a fee for changing courses.
Course Change (Adding/Dropping/Changing the Type/Time of a Course)
- you lack the prerequisite for the course
- you aren’t taking the course that is supposed to be taken with it
- you are taking a course at the wrong level
- you are taking a course that doesn’t count in your program/profile.
You can try to make a preferential course change if you prefer to take a different course than the one you registered for, or the same course at a different day or time, or with a different teacher.
Maybe. It depends on whether the course you would like to take instead…
- is offered in the current semester.
- is proposed to you.
- Is not reserved for another profile/program.
- has room in it.
- doesn’t conflict with other courses in your schedule.
I had to finalize with a course that I’ve already passed in my old program/school. How do I change it for something else?
Go to Academic Advising Drop-in (room 2D.4) during the first week of classes to explain your situation and to explore the possibility of changing this course for something else. If an alternative can be found, you will be sent to in-person course change with an Essential Course Change Form. If another course cannot be found for you to take, the course that you have already passed can be dropped at Academic Advising.
If your teacher has indicated that you lack the prerequisite or co-requisite for a course that you are taking, or that you are taking a course at the wrong language level, s/he or the department chairperson may give you an essential course change form. Please bring this form (which must be signed by the chairperson or program coordinator) to the Registrar’s Office (2D.6). All requests will be processed within 24 hours, and you will be able to view your revised schedule in Omnivox. You will be sent a MIO if there is any issue with the change.
There are both online and in-person processes for course change. In the online process, you can change:
- one section of a course for a different section of the same course
- one course for another course that sits in the same box of your progression chart (e.g., a complementary)
- or make several of the above changes at once, to arrive at a whole new schedule.
You must come to in-person course change to add a course or to change into a course that is not proposed to you. Please go to your My Dawson portal for details about these course change processes. There is a $20 fee for one or more successful course changes carried out in a single operation.
Authorization is required. Please go to in-person course change to add a course. The necessary form is available in the course change room on in-person course change days. Please consult this form or your My Dawson portal for specific details about dates, times and location of in-person course change.
TRANSFER STUDENTS IN FIRST SEMESTER OF A PROGRAM
Both Pre-university Students and Technical/Career Program Students: To drop either a General Education or Specific Education/Concentration course, go to drop-in at Academic Advising (room 2D.4) during a posted drop-in period.
TRANSFER STUDENTS ENTERING SECOND SEMESTER OR BEYOND
Pre-university Students: To drop either a General Education or Specific Education/Concentration course, use the Course Drop Request Form found in Omnivox under My College Services.
Technical/Career Program Students: To drop a General Education course, use the Course Drop Request Form found in Omnivox under My College Services. To drop a Specific Education/Concentration course, see your program coordinator.
The deadline to drop a course is September 19th for the fall semester, or February 14th for the winter semester. Please note that the course drop deadline varies for intensive courses; students should check the Print-Friendly version of their schedule, their course outline or the Timetable for specifics.
There is no fee to drop a course.
The course drop deadlines are normally September 19th for the fall semester and February 14th for the winter semester. Please note that the course drop deadline varies for intensive courses; please check the Print-Friendly version of your schedule, your course outline or the Timetable for specifics.
If you have questions about course change, see an advisor at a posted drop-in time (room 2D.4) or check out the video posted on the College website.
At mid-term, you will receive notification from each of your teachers as to whether you are passing, failing or at risk of failing in their course. If you are failing or at risk of failing any of your courses, you should speak to your teacher to find out what you need to do to improve your grade, and seek out help from student support services if needed (e.g., go to Academic Skills Centre (4E.3) for help building stronger study skills or essay writing skills, or to line up a tutor for a particular course).
Mid-term assessments are available to you by logging onto your MyDawson portal and looking under the heading “Results – Mid-term Report.”
Mid-term assessments are not official grades and do not appear on your transcript.
Start by speaking to your teacher to find out what you need to do to improve your grade. Seek help from student support services if needed:
- Academic Skills Centre (4E.3) for assistance with study skills, essay writing, to line up a tutor
- CLEO (4E.10) for help with French reading comprehension and oral or written expression
- Counselling and Career Development (2D.2) regarding personal issues or career exploration
- The Library (5C.) for assistance in carrying out research
- Student AccessAbility Centre (2E.8A) for specialized services or accommodations relating to a learning challenge or medical condition
- Academic Advising (2D.4) for advice on academic matters, educational planning and transferring programs
A transcript is a permanent academic record, listing all courses taken and final grades in those courses.
If courses have been dropped officially, using the appropriate form and by the stated deadline, and bearing all necessary signatures, they do not appear on your transcript.
You can find grades for course you have completed on your MyDawson portal under the heading “Results – Final Grades.”
No, grades are not mailed to you each semester; they are made available on your MyDawson portal.
Yes, your transcript is an official record of all of the course that you have taken and your grades in those courses. If you repeat a course due to a failure in it the first time, both grades appear on your transcript.
In the summer, I repeated a course I passed to get a better grade. Do both grades appear on my transcript?
Yes, your transcript is an official record of all of the course that you have taken and your grades in those courses. If you are granted permission to repeat a course that you have passed, and are successful in getting a spot in that course in summer, both grades appear on your transcript.
“SU” stands for substitution. If you have taken courses in a previous program that can count in your new program, we may need to issue a substitution for this to happen. A substitution involves changing a course number so it can be recognized within your new graduation profile.
Due to exceptional circumstances, a student may have reason to ask to drop a course after the drop deadline has passed. An Authorized Absence may be requested only for serious medical reasons which prevented the student from attending school for more than three weeks in a given semester. Supporting documentation from an independent medical professional is required. Other requests will be considered in exceptional cases for grave and serious reasons. Students must submit their requests before the end of the semester concerned.
A request for an authorized absence must be completed (available at the Registrar’s Office, room 2D.6), and supporting documentation from an independent medical professional is needed. The form (and, ideally, the supporting documentation) must be submitted to the Registrar’s Office before the end of the semester concerned.
A student can ask to have a committee review and, if necessary, re-evaluate his/her grade in a particular course. This is a grade review. The committee will be composed of 3 teachers including the teacher who assigned the disputed grade. Your grade may go up, may go down, or may remain unchanged.
You must submit a Program Transfer Request (available in Omnivox under My College Services) by the stated deadline. An admissions committee will determine if you can be offered admission to your requested program. It is important that you find out if specific prerequisite courses are needed for the program you are requesting, or if a portfolio, interview, test, audition or anything else is required.
Provided you meet the admissions criteria, you may request a transfer into any program for the fall semester.
You may request a transfer into most Social Science or Creative Arts/Arts, Literature and Communication or Science profiles for the winter semester. Transfers into three-year career programs are not possible for the winter semester.
Generally, you cannot request a program transfer for the summer semester.
Admissions are competitive and it is possible that your program transfer request will not be approved.
If your program transfer request is not approved, you stay in your current program, academic standing permitting.
There is no fee for a program transfer request.
If you are not a current student in a day or evening program, you must complete a full College application.
The deadlines to request a program transfer are as follows:
- November 1st (to be in a different program in winter)
- March 1st (to be in a different program in fall)
Your overall R Score or CRC will include all college-level courses taken at cegep. A second CRC is also calculated, which will include only the courses counting in the program you transferred into. This will also include General Education courses taken while in your previous program. Quebec universities use either the overall CRC or the program CRC in making admissions decisions; you should check with the universities to which you plan to apply to make sure you meet minimum admissions criteria.
No, not all courses have final exams. Generally, all math and science courses do. Consult your course outline to be sure.
Students must be available for any examination scheduled during the examination period. No special arrangements will be made in the event of personal time conflicts.
For special circumstances, the examination coordinator may allow a final examination to be scheduled outside the final examination period (e.g. students who are on a stage or internship during the final examination period).
Students must be available for any examination scheduled during the examination period. If you miss an exam, you may fail the course. In the event of a personal emergency preventing you from writing an exam, please contact your teacher and/or Dean immediately. Supporting documentation will be required.
Please go to the Records Office (2D.6) to request proof of enrollment.
If you are aged 18 or over, your parents may only access your personal student information with your consent.
Contact your teacher using the email address and/or phone number listed in your course outline to attempt to line up an alternate meeting time, or send him a MIO (an email message system available when you log onto your student portal, under “My Services”).
This score is used by Quebec universities to compare and rank students for university admission purposes. Students receive individual scores for each of their courses as well as an overall R Score. This score is calculated by the Ministry of Education and accessed by the College, which in turn makes it available to students. R Scores are updated in February, June and September. Click here for detailed information on the R Score