Forms

Hiring Forms

Teaching:

    Declaration of Employment Status
    Applicants to Continuing Education postings or AEC postings will be required to complete a “Declaration of Employment Status” form. This form is usually covered as a questionaire in the on-line application process and only needs to be complete in its current form if the applicant is applying with a paper CV or after the application deadline.

    Request to post (teaching)
    This form needs to be completed by department to request the hiring of teachers.

  • Requisition and Hiring Form (Cont. Ed.)
    This form needs to be completed to start the posting and hiring process for Continuing Education positions.

Non-teaching:

Hiring Form (student)
This form needs to be completed when hiring a student to work within the College.

Requisition and Hiring Form (non-teaching)
This form needs to be completed when hiring staff for non-teaching positions.

Payroll Forms

Evening Shift Premium Form
For Support Staff only - This form must accompany any timesheet, if there is a working shift where half or more of the regular working hours occur between 18:00 hours and 24:00 hours.

Go Paperless – Electronic Tax Form
Please note, by signing up for this service you will have access your tax forms electronically only

Short Term Employment Contract
This form replaces the contractual payment form. The Short Term Employment Contract should be used for work not covered by the tasks associated with the three collective agreements. Also included are honoraria. An honorarium is a one-time payment to an individual, other than a current employee. Normally this is of a nominal amount and is therefore not considered a contract for services as defined under Bylaw Number 10 nor an employment contract based on hours worked.

Substitution Pay Form
This form is to be completed for substitution of a teacher and must be accompanied by a Certificate of Absence for the teacher.

  • Staff Timesheet (Overtime and Hourly Paid Timesheet)
    This form must be completed and signed by both the manager and the employee and forwarded to the Department of Administrative Services, before the payroll deadline. A hiring requisition must either accompany it or have been submitted previously.
  • Student Timesheet
    This form must be completed and signed by both the manager and the student employee and forwarded to the Department of Administrative Services, before the payroll deadline. A hiring requisition must either accompany it or have been submitted previously for work done in that semester.
  • TD1 – Personal Tax Credit Return (Revenue Canada) & TP-1015.3V – Source Deductions Return (Revenu Quebec)
    These forms are used to determine the amount of tax to be deducted from an individual’s employment income.
    Examples of who should be completing these forms – individuals who:

    • have a new employer;
    • want to change amounts previously claimed;
    • want to increase the amount of tax deducted at source;

Absence Reporting

Absence due to syndical activity.
Form for reporting absence due to syndical activity.

Certificate of absence
Form for reporting absences (illness, vacation, personal day, etc…).

Transfer of Availability
Form for teachers to complete to transfer their availability.

Change of Address

Change of Address Form
Complete and submit to the Human Resources Department in room 4B.7

Professional Development

For more information, visit the Professional Development page.

Medical and Dental Claim Forms

For more information, visit the Employee Insurance and Benefits page.



Last Modified: March 2, 2017